acrobat@kreativsolutions

Adobe Acrobat X Pro Review - CreativePro.com

2011-01-26T20:23:00.000-08:00

Analyzing and Preflighting Adobe Acrobat PDF Files For Print: Part 1

2011-01-17T01:11:00.000-08:00

Color-managing documents for online viewing

2010-12-20T19:31:00.000-08:00

Color management for online viewing is very different from color management for printed media. With printed media, you have far more control over the appearance of the final document. With online media, your document will appear on a wide range of possibly uncalibrated monitors and video display systems, significantly limiting your control over color consistency.

When you color-manage documents that will be viewed exclusively on the web, Adobe recommends that you use the sRGB color space. sRGB is the default working space for most Adobe color settings, but you can verify that sRGB is selected in the Color Settings dialog box (Photoshop, Illustrator, InDesign) or the Color Management preferences (Acrobat). With the working space set to sRGB, any RGB graphics you create will use sRGB as the color space.

When working with images that have an embedded color profile other than sRGB, you should convert the image’s colors to sRGB before you save the image for use on the web. If you want the application to automatically convert the colors to sRGB when you open the image, select Convert To Working Space as the RGB color management policy. (Make sure that your RGB working space is set to sRGB.) In Photoshop and InDesign, you can also manually convert the colors to sRGB using the Edit > Convert To Profile command.

Note: In InDesign, the Convert To Profile command only converts colors for native, not placed, objects in the document.

Source: Adobe

View or change profiles for imported bitmap images (InDesign)

2010-12-15T19:13:00.001-08:00

InDesign allows you to view, override, or disable profiles for imported bitmap images. This may be necessary when you are importing an image containing no profile or an incorrectly embedded profile. For example, if the scanner manufacturer’s default profile was embedded but you have since generated a custom profile, you can assign the newer profile.

Do one of the following:
- If the graphic is already in layout, select it and choose Object > Image Color Settings.
- If you’re about to import the graphic, choose File > Place, select Show Import Options, select and open the file, and then select the Color tab.
For Profile, choose the source profile to apply to the graphic in your document. If a profile is currently embedded, the profile name appears at the top of the Profile menu.
(Optional) Choose a rendering intent, and then click OK. In most cases, it’s best to use the default rendering intent.

Note: You can also view or change profiles for objects in Acrobat.

Source: Adobe

Preparing imported graphics for color management (Illustrator, InDesign, Photoshop)

2010-12-13T18:30:00.001-08:00

Use the following general guidelines to prepare graphics for being color-managed in Adobe applications:

Embed an ICC-compliant profile when you save the file. The file formats that support embedded profiles are JPEG, PDF, PSD (Photoshop), AI (Illustrator), INDD (InDesign), and TIFF.
If you plan to reuse a color graphic for multiple final output devices or media, such as for print, video, and the web, prepare the graphic using RGB or Lab colors whenever possible. If you must save in a color model other than RGB or Lab, keep a copy of the original graphic. RGB and Lab color models represent larger color gamuts than most output devices can reproduce, retaining as much color information as possible before being translated to a smaller output color gamut.

Source: Adobe

Using a safe CMYK workflow

2010-11-28T20:25:00.000-08:00

A safe CMYK workflow ensures that CMYK color numbers are preserved all the way to the final output device, as opposed to being converted by your color management system. This workflow is beneficial if you want to incrementally adopt color management practices. For example, you can use CMYK profiles to soft-proof and hard-proof documents without the possibility of unintended color conversions occurring during final output.

Illustrator and InDesign support a safe CMYK workflow by default. As a result, when you open or import a CMYK image with an embedded profile, the application ignores the profile and preserves the raw color numbers. If you want your application to adjust color numbers based on an embedded profile, change the CMYK color policy to Preserve Embedded Profiles in the Color Settings dialog box. You can easily restore the safe CMYK workflow by changing the CMYK color policy back to Preserve Numbers (Ignore Linked Profiles).

You can override safe CMYK settings when you print a document or save it to PDF. However, doing so may cause colors to be reseparated. For example, pure CMYK black objects may be reseparated as rich black. For more information on color management options for printing and saving PDFs, search in Help.

Source: Adobe

Color-managing imported images (Illustrator, InDesign)

2010-11-25T20:29:00.000-08:00

How imported images are integrated into a document’s color space depends on whether or not the image has an embedded profile:

When you import an image that contains no profile, the Adobe application uses the current document profile to define the colors in the image.
When you import an image that contains an embedded profile, color policies in the Color Settings dialog box determine how the Adobe application handles the profile.

Source: Adobe

Appending Pages to a PDF

2010-11-22T18:53:00.000-08:00

Managing process and spot colors

2010-11-04T00:57:00.000-07:00

When color management is on, any color you apply or create within a color-managed Adobe application automatically uses a color profile that corresponds to the document. If you switch color modes, the color management system uses the appropriate profiles to translate the color to the new color model you choose.

Keep in mind the following guidelines for working with process and spot colors:

Choose a CMYK working space that matches your CMYK output conditions to ensure that you can accurately define and view process colors.
Select colors from a color library. Adobe applications come with several standard color libraries, which you can load using the Swatches palette menu.
(Acrobat, Illustrator, and InDesign) Turn on Overprint Preview to get an accurate and consistent preview of spot colors.
(Acrobat, Illustrator, and InDesign) Use Lab values (the default) to display predefined spot colors (such as colors from the TOYO, PANTONE, DIC, and HKS libraries) and convert these colors to process colors. Using Lab values provides the greatest accuracy and guarantees the consistent display of colors across Creative Suite applications. If you want the display and output of these colors to match earlier versions of Illustrator or InDesign, use CMYK equivalent values instead. For instructions on switching between Lab values and CMYK values for spot colors, search Illustrator or InDesign Help.

Note: Color-managing spot colors provides a close approximation of a spot color on your proofing device and monitor. However, it is difficult to exactly reproduce a spot color on a monitor or proofing device because many spot color inks exist outside the gamuts of many of those devices.

Source:Adobe

Troubleshooting Adobe Acrobat 8 Problems

2010-10-31T21:28:00.000-07:00

Creating Multimedia Projects

2010-10-25T20:23:00.000-07:00

Change the appearance of CMYK black (Illustrator, InDesign)

2010-10-20T21:18:00.000-07:00

Pure CMYK black (K=100) appears jet black (or rich black) when viewed on-screen, printed to a non-PostScript desktop printer, or exported to an RGB file format. If you prefer to see the difference between pure black and rich black as it will appear when printed on a commercial press, you can change the Appearance Of Black preferences. These preferences do not change the color values in a document.

Choose Edit > Preferences > Appearance Of Black (Windows) or application name > Preferences > Appearance Of Black (Mac OS).

Choose an option for On Screen:

Option	Description
Display All Blacks Accurately	Displays pure CMYK black as dark gray. This setting allows you to see the difference between pure black and rich black.
Display All Blacks As Rich Black	Displays pure CMYK black as jet black (RGB=000). This setting makes pure black and rich black appear the same on-screen.

Choose an option for Printing/Exporting:

Option	Description
Output All Blacks Accurately	When printing to a non-PostScript desktop printer or exporting to an RGB file format, outputs pure CMYK black as using the color numbers in the document. This setting allows you to see the difference between pure black and rich black.
Output All Blacks As Rich Black	When printing to a non-PostScript desktop printer or exporting to an RGB file format, outputs pure CMYK black as jet black (RGB=000). This setting makes pure black and rich black appear the same.

Source: Adobe

Set up color management

2010-10-14T21:07:00.000-07:00

Do one of the following:
- (Illustrator, InDesign, Photoshop) Choose Edit > Color Settings.
- (Acrobat) Select the Color Management panel of the Preferences dialog box.
Select a color setting from the Settings menu, and click OK.
The setting you select determines which color working spaces are used by the application, what happens when you open and import files with embedded profiles, and how the color management system converts colors. To view a description of a setting, select the setting and then position the pointer over the setting name. The description appears at the bottom of the dialog box.

Note: Acrobat color settings are a subset of those used in InDesign, Illustrator, and Photoshop.

In certain situations, such as if your service provider supplies you with a custom output profile, you may need to customize specific options in the Color Settings dialog box. However, customizing is recommended for advanced users only.

Note: If you work with more than one Adobe application, it is highly recommended that you synchronize your color settings across applications.

Source: Adobe

Synchronize color settings across Adobe applications

2010-10-10T19:00:00.001-07:00

If you use Adobe Creative Suite, you can use Adobe Bridge to automatically synchronize color settings across applications. This synchronization ensures that colors look the same in all color-managed Adobe applications.

If color settings are not synchronized, a warning message appears at the top of the Color Settings dialog box in each application. Adobe recommends that you synchronize color settings before you work with new or existing documents.

Open Bridge.
To open Bridge from Creative Suite, choose File > Browse from an application. To open Bridge directly, either choose Adobe Bridge from the Start menu (Windows) or double-click the Adobe Bridge icon (Mac OS).
Choose Edit > Creative Suite Color Settings.
Select a color setting from the list, and click Apply.
If none of the default settings meet your requirements, select Show Expanded List Of Color Setting Files to view additional settings. To install a custom settings file, such as a file you received from a print service provider, click Show Saved Color Settings Files.

Source: Adobe

How to create a Digital Signature in 9.0 Pro

2010-09-28T00:35:00.000-07:00

Basic steps for producing consistent color

2010-09-21T19:08:00.000-07:00

Consult with your production partners (if you have any) to ensure that all aspects of your color management workflow integrate seamlessly with theirs.

Discuss how the color workflow will be integrated with your workgroups and service providers, how software and hardware will be configured for integration into the color management system, and at what level color management will be implemented.

Calibrate and profile your monitor.
A monitor profile is the first profile you should create. Seeing accurate color is essential if you are making creative decisions involving the color you specify in your document.

Add color profiles to your system for any input and output devices you plan to use, such as scanners and printers.

The color management system uses profiles to know how a device produces color and what the actual colors in a document are. Device profiles are often installed when a device is added to your system. You can also use third-party software and hardware to create more accurate profiles for specific devices and conditions. If your document will be commercially printed, contact your service provider to determine the profile for the printing device or press condition.

Set up color management in Adobe applications.
The default color settings are sufficient for most users. However, you can change the color settings by doing one of the following:

If you use multiple Adobe applications, use Bridge to choose a standard color management configuration and synchronize color settings across applications before working with documents.
If you use only one Adobe application, or if you want to customize advanced color management options, you can change color settings for a specific application.

After you create a document, you can use a soft proof to preview how colors will look when printed or viewed on a specific device.

Note: A soft proof alone doesn’t let you preview how overprinting will look when printed on an offset press. If you work with documents that contain overprinting, turn on Overprint Preview to accurately preview overprints in a soft proof.
Use color management when printing and saving files.

Keeping the appearance of colors consistent across all of the devices in your workflow is the goal of color management. Leave color management options enabled when printing documents, saving files, and preparing files for online viewing.

Source: Adobe

About color management in Adobe applications

2010-09-12T20:57:00.000-07:00

Adobe color management helps you maintain the appearance of colors as you bring images in from external sources, edit documents and transfer them between Adobe applications, and output your finished compositions. This system is based on conventions developed by the International Color Consortium, a group responsible for standardizing profile formats and procedures so that consistent and accurate color can be achieved throughout a workflow.

By default, color management is turned on in color-managed Adobe applications. If you purchased the Adobe Creative Suite, color settings are synchronized across applications to provide consistent display for RGB and CMYK colors. This means that colors look the same no matter which application you view them in.

Color settings for Adobe Creative Suite are synchronized in a central location through Adobe Bridge

If you decide to change the default settings, easy-to-use presets let you configure Adobe color management to match common output conditions. You can also customize color settings to meet the demands of your particular color workflow.

Keep in mind that the kinds of images you work with and your output requirements influence how you use color management. For example, there are different color-consistency issues for an RGB photo printing workflow, a CMYK commercial printing workflow, a mixed RGB/CMYK digital printing workflow, and an internet publishing workflow.

Source: Adobe

Creating a viewing environment for color management

2010-08-31T08:47:00.000-07:00

Your work environment influences how you see color on your monitor and on printed output. For best results, control the colors and light in your work environment by doing the following:

View your documents in an environment that provides a consistent light level and color temperature. For example, the color characteristics of sunlight change throughout the day and alter the way colors appear on your screen, so keep shades closed or work in a windowless room. To eliminate the blue-green cast from fluorescent lighting, you can install D50 (5000° Kelvin) lighting. You can also view printed documents using a D50 lightbox.
View your document in a room with neutral-colored walls and ceiling. A room’s color can affect the perception of both monitor color and printed color. The best color for a viewing room is neutral gray. Also, the color of your clothing reflecting off the glass of your monitor may affect the appearance of colors on-screen.
Remove colorful background patterns on your monitor desktop. Busy or bright patterns surrounding a document interfere with accurate color perception. Set your desktop to display neutral grays only.
View document proofs in the real-world conditions under which your audience will see the final piece. For example, you might want to see how a housewares catalog looks under the incandescent light bulbs used in homes, or view an office furniture catalog under the fluorescent lighting used in offices. However, always make final color judgements under the lighting conditions specified by the legal requirements for contract proofs in your country.

Source: Adobe

Do you need color management?

2010-08-23T21:19:00.000-07:00

Without a color management system, your color specifications are device-dependent. You might not need color management if your production process is tightly controlled for one medium only. For example, you or your print service provider can tailor CMYK images and specify color values for a known, specific set of printing conditions.

The value of color management increases when you have more variables in your production process. Color management is recommended if you anticipate reusing color graphics for print and online media, using various kinds of devices within a single medium (such as different printing presses), or if you manage multiple workstations.

You will benefit from a color management system if you need to accomplish any of the following:

Get predictable and consistent color output on multiple output devices including color separations, your desktop printer, and your monitor. Color management is especially useful for adjusting color for devices with a relatively limited gamut, such as a four-color process printing press.
Accurately soft-proof (preview) a color document on your monitor by making it simulate a specific output device. (Soft-proofing is subject to the limitations of monitor display, and other factors such as room lighting conditions.)
Accurately evaluate and consistently incorporate color graphics from many different sources if they also use color management, and even in some cases if they don’t.
Send color documents to different output devices and media without having to manually adjust colors in documents or original graphics. This is valuable when creating images that will eventually be used both in print and online.
Print color correctly to an unknown color output device; for example, you could store a document online for consistently reproducible on-demand color printing anywhere in the world.

Source: Adobe

What is a color management system?

2010-08-19T20:37:00.001-07:00

Color-matching problems result from various devices and software using different color spaces. One solution is to have a system that interprets and translates color accurately between devices. A color management system (CMS) compares the color space in which a color was created to the color space in which the same color will be output, and makes the necessary adjustments to represent the color as consistently as possible among different devices.

A color management system translates colors with the help of color profiles. A profile is a mathematical description of a device’s color space. For example, a scanner profile tells a color management system how your scanner “sees” colors. Adobe color management uses ICC profiles, a format defined by the International Color Consortium (ICC) as a cross-platform standard.

Because no single color-translation method is ideal for all types of graphics, a color management system provides a choice of rendering intents, or translation methods, so that you can apply a method appropriate to a particular graphics element. For example, a color translation method that preserves correct relationships among colors in a wildlife photograph may alter the colors in a logo containing flat tints of color.

Note: Don’t confuse color management with color correction. A color management system won’t correct an image that was saved with tonal or color balance problems. It provides an environment where you can evaluate images reliably in the context of your final output.

Source: Adobe

What is a color management system?

2010-08-19T20:37:00.000-07:00

Movies and sounds (Part 4)

2010-08-12T22:27:00.001-07:00

Add movies or sounds to PDFs

You can add movies and sounds to PDFs in Windows if the media is playable in Windows Media Player, Flash Player, RealPlayer, or QuickTime. In Mac OS, you can add QuickTime compatible movies and sounds to PDFs.

Before you add a movie or sound clip to a PDF, you must decide if your clip will be compatible—that is, playable—in Acrobat 6 and later, or in earlier versions as well. If you choose the Acrobat 6 Compatible Media option, you have many more choices, such as the option to embed the movie and add multiple renditions. However, users with earlier versions of Acrobat will have to download Adobe Reader to play your clip.

You can provide different renditions of the movie that play if the users’ settings vary. For example, you may want to include a low-resolution rendition for users with slow Internet connections.

Note: If an alert message tells you that no media handler is available, you must install the appropriate player before you can add clips to the PDF. For example, you must install QuickTime if you want to embed an MOV file in a PDF.

Source: Adobe

Movies and sounds (Part 3)

2010-08-03T21:20:00.000-07:00

Multimedia Trust preferences

In the Multimedia Trust preferences, you can specify whether to play embedded multimedia files in trusted or nontrusted PDF documents. A trusted document is a document that you approved or that was produced by an author you approved. By setting your permissions to play multimedia only in trusted documents, you can prevent programs, macros, and viruses from playing on, and potentially damaging, your computer.

The list of trusted documents and authors is stored internally and can’t be viewed. If you add a certified document to the list, both the document and the author’s certificate are added to the list of trusted documents. All documents that are certified by this author are trusted. (Trusted documents also include PDFs that were created by authors in your list of trusted identities.)

To access these preferences, choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and then select Multimedia Trust from the left side of the dialog box.

Display Permissions For

Choose whether you want to display security permissions for trusted documents or other (nontrusted) documents.

Allow Multimedia Operations

Select this option to allow media clips to be played. When selected, you can change the permission settings for a particular player and enable options that determine the appearance of the media during playback.

Change Permission Settings For A Player

Select the player in the list, and then choose one of the following options from the menu:

Always Allows the player to be used without prompting.
Never Prevents the player from being used.
Prompt Asks the user whether the player can be used. If you select this option and allow the player to play the media in a particular document, that document becomes trusted.

Clear Your List Of Trusted Documents

Deletes the current list of trusted documents and authors. Use this option to prevent media from playing in documents that were previously trusted documents or created by trusted authors. This option is available only when a PDF that contains multimedia is open.

Source: Adobe

Movies and sounds (Part 2)

2010-07-26T20:27:00.000-07:00

Multimedia Preferences

You can specify the media player you want to play movies and sounds by choosing Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and then selecting Multimedia from the left side of the dialog box.

Preferred Media Player Choose the default player that plays media clips from the list of currently installed media players.

Accessibility Options Specify if you want special features (if available) to appear when media plays, such as subtitles and dubbed audio. Specify the preferred language for the media, in case multiple languages are available.

Source: Adobe

Movies and sounds (Part 1)

2010-07-19T21:36:00.000-07:00

Play Movies and Sounds

PDFs can include many types of movie and sound files, including (but not limited to) Flash, QuickTime, MP3, MPEG, and Windows Media files. These files may be accessed on a page or within a link, bookmark, form field, or page action. Each movie and sound file includes a play area from which the media can be activated. The play area typically appears on the PDF page as an image or a rectangle, but can also be invisible.

Note: You must have the necessary hardware and software installed to play the media files.

To help protect your computer from viruses, Acrobat solicits your approval before playing multimedia files from unverified sources. You can change this default behavior in the Multimedia Trust preferences.

Using the Hand tool or the Select tool, click the play area of the movie or sound file. When the pointer is positioned over the play area, it changes to the play mode icon.

Source: Adobe

Create a new batch sequence

2010-07-12T21:03:00.000-07:00

Choose Advanced > Document Processing > Batch Processing.
Click New Sequence.
Type a descriptive name for your sequence in the Name Sequence dialog box and click OK.
In the Batch Edit Sequence dialog box, click Select Commands.
Select a command on the left side of the Edit Sequence dialog box and click Add.
Click Edit to change the settings for the selected command.
Repeat steps 5-6 to add and edit additional commands. Use the Move Up and Move Down buttons to rearrange the commands in the order you want, and then click OK.
In the Edit Batch Sequence dialog box, choose the settings you want from the menus.
Click Output Options, select the options you want to include, and then click OK.

Source: Adobe

Run a predefined batch sequence

2010-07-08T21:35:00.000-07:00

Acrobat includes a number of simple, predefined batch sequences that you can use to streamline your work. These batch sequences represent common tasks that you routinely need to perform to prepare files for distribution. You do not have to open any of the PDF files before you begin to run these batch sequences.

You can avoid password prompts when you run a sequence on PDFs that require passwords by automating password entry, or by specifying a security method for these files in the Batch Processing preferences. If you select Do Not Ask For Password, PDFs that require passwords won’t be processed. To open the Batch Processing preferences, choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS).

Choose Advanced > Document Processing > Batch Processing.
In the Batch Sequences dialog box, select a batch sequence, and then click the Run Sequence button.
In the Run Sequence Confirmation dialog box, verify that the sequence you selected is the one you want, and click OK.
To prevent this dialog box from appearing in the future, deselect the Show The Run Sequence Confirmation Dialog option in the Batch Processing preferences after you complete this procedure.
In the Select Files To Process dialog box, select the files that you want, and then click Select. (In Windows, these files must be in the same folder.)
If a message asks for additional input for a specific command in the sequence, select the options you want and click OK.
When the progress bar disappears, click Close.
You can click Stop in the Progress dialog box to stop processing. The Progress dialog box expands automatically to show the percentage of completion and any error or warning messages. Any files already processed are saved as defined in the batch sequence. When the Progress dialog box closes, errors are automatically written to the batch-processing error log, depending on the selections in the Batch Preferences dialog box.

Source: Adobe

About batch sequences

2010-07-01T20:59:00.000-07:00

When you apply one or more routine sets of commands to your files, you can save time and keystrokes by using an automated batch sequence—a defined series of commands with specific settings and in a specific order that you apply in a single step. You can apply a sequence to a single document, to several documents, or to an entire collection of documents.

You can use the batch sequences provided or define your own. Batch sequences that you define appear (in alphabetical order) in the list of predefined sequences so that you can reuse them in later work sessions.

Developers can further enhance batch processing and other robust capabilities in Acrobat by using the Acrobat Software Developers Kit (SDK) to create scripts and plug-ins for their particular needs. For more information, visit the Adobe Solutions Network (ASN) (English only).

Source - Adobe

Editing layered content

2010-06-27T20:12:00.000-07:00

You can select or copy content in a layered PDF document using the Select tool or the Snapshot tool. You can edit content using a touch-up tool. These tools recognize and select any content that is visible, regardless of whether the content is on a selected layer.

If the content that you edit or delete is associated with one layer, the content of the layer reflects the change. If the content that you edit or delete is associated with more than one layer, the content in all the layers reflects the change. For example, if you want to change a title and byline that appear on the same line on the first page of a document, and the title and byline are on two different visible layers, editing the content on one layer changes the content on both layers.

You can add content, such as review comments, stamps, or form fields, to layered documents just as you would to any other PDF document. However, the content is not added to a specific layer, even if that layer is selected when the content is added. Rather, the content is added to the entire document.

You can use the Create PDF From Multiple Files command to combine Adobe PDF documents that contain layers. The layers for each document are grouped under a separate heading in the Layers panel of the navigation pane. You expand and collapse the group by clicking the icon in the title bar for the group.

Source - Adobe

OCR Abobe Acrobat 9

2010-06-17T19:47:00.000-07:00

How To Split and Merge

2010-06-13T21:39:00.000-07:00

Merge or flatten layers

2010-06-06T21:22:00.000-07:00

Merged layers acquire the properties of the layer into which they are merged (the target layer). Flattening PDF layers hides any content that is not visible when the flattening operation is executed and consolidates all layers.

Important: You cannot undo either a merging or a flattening operation.

Merge layers

Click the Layers button, and select Merge Layers from the Options menu.
In the left pane (Layers To Be Merged), select one or more layers to be merged. Ctrl/Command-click to select multiple layers, and click Add. Click Add All to merge all layers.
To remove a layer from the center panel, select the layer or layers. Ctrl/Command-click to select multiple layers. When your selection is complete, click Remove.
In the right pane (Layer To Be Merged Into), select the layer into which to merge the selected layers, and click OK.

Flatten layers

Click the Layers button, and select Flatten Layers from the Options menu.

Source：Adobe

Add layer navigation

2010-06-02T19:46:00.000-07:00

You can add links and destinations to layers, allowing you to change the view of a document when the user clicks a bookmark or link.

Note: In general, changes to layer visibility made using the eye icon in the Layers panel are not recorded in the Navigation toolbar.

Associate layer visibility with bookmarks

Set the required layer properties, visibility, and magnification level for the target PDF layer in the document pane.
Click the Bookmarks button, and choose New Bookmark from the Options menu.
Select the new bookmark, and choose Properties from the Options menu.
In the Bookmark Properties dialog box, click the Actions tab.
For Select Action, choose Set Layer Visibility, click Add, and then click OK.
Select the bookmark label in the Bookmarks panel, and name the bookmark.

Associate layer visibility with a link destination

Set the required layer properties for the destination in the document pane.
Choose View > Navigation Panels > Destinations.
The Destination panel appears in a floating panel. You can add it to the other panels by dragging it to the navigation pane. If the panel is collapsed, click the Destinations button to expand it.
Click the Create New Destination button or select New Destination from the Options menu, and name the destination.
Select the Link tool , and drag in the document pane to create a link. (Because content is added to all layers, it doesn’t matter that you are apparently creating the link on the target layer. The link works from any layer.)
In the Create Link dialog box, select Custom Link and click Next.
Click the Appearance tab in the Link Properties dialog box, and set the appearance of the link.
Click the Actions tab in the Link Properties dialog box, choose Set Layer Visibility, and click Add.
Close the dialog boxes.

You can test the link by changing the layer settings, selecting the Hand tool, and clicking the link.

Source: Adobe

Edit layer properties

2010-05-27T19:46:00.000-07:00

You can combine the default state setting, the visibility setting, and the print setting to control when a layer is visible and when it prints. If a layer contains a watermark, for example, you may want the layer to not show on-screen but always to print and always to export to other applications. In this case you can set the default state to on, the initial visibility to never visible (the image doesn’t show on-screen), and the initial print and initial export states to always print and always export. The layer need not be listed in the Layers panel, since all the state changes are handled automatically.

Note: The settings in the Layer Properties dialog box take effect only if Allow Layer State To Be Set By User Information is selected in the Documents preferences. If it is not selected, Layer Properties dialog box settings, other than Layer Name and Default State, are ignored.

Click the Layers button in the navigation pane.
Select a layer, and choose Layer Properties from the Options menu.

In the Layer Properties dialog box, edit the layer name or any of the following properties, and then click OK:

Option				Description
Default State				Defines the initial visibility state of the layer when a document is first opened or when the initial visibility is reset. The eye icons for layers are initially shown or hidden based on this value. For example, if this value is set to off, the eye icon for a layer is hidden when the document is first opened or when Reset To Initial Visibility is chosen from the Options menu.
Intent				Select View to allow the layer to be turned on or off, or select Reference to keep the layer on at all times and permit editing of the properties. When the Reference Intent option is selected, the layer appears in italics.
Visibility				Defines the on-screen visibility of the PDF layer. You can show a layer when the document is opened, you can hide a layer when the document is opened, or you can let the default state determine whether a layer is shown or hidden when the document is opened.
Print				Determines whether a layer will print.
Export				Determines whether the layer appears in the resulting document when the PDF file is exported to an application or file format that supports layers. Any additional properties that the creator of the layered PDF has associated with a specific layer are shown in the box at the bottom of the Layer Properties dialog box.

Source: Adobe

Make a PDF EBook with Adobe Acrobat

2010-05-24T01:29:00.000-07:00

About PDF Layers

2010-05-16T22:16:00.001-07:00

Acrobat supports viewing, navigating, and printing layered content in PDFs created from applications such as InDesign, AutoCAD, and Visio.

You can control the display of layers using the default and initial state settings. For example, if your document contains a copyright notice, you can easily hide the layer containing that notice whenever the document is displayed on-screen while ensuring that the layer always prints.

You can rename and merge layers, change the properties of layers, and add actions to layers. You can also lock layers to prevent them from being hidden.

Acrobat does not allow you to author layers that change visibility according to the zoom level. However, you can highlight a portion of a layer that is especially important by creating a bookmark that magnifies or hides the layer using page actions. You can also add links that let users click a visible or invisible link to navigate to or zoom in on a layer.

To retain layers when you convert InDesign CS or later documents to PDF, make sure that Compatibility is set to Acrobat 6 (PDF 1.5) and that Create Acrobat Layers is selected in the Export PDF dialog box.

Source - Adobe

Edit document metadata

2010-05-10T20:44:00.000-07:00

PDF documents created in Acrobat 5.0 or later contain document metadata in XML format. Metadata includes information about the document and its contents, such as the author’s name, keywords, and copyright information, that can be used by search utilities. The document metadata contains (but is not limited to) information that also appears in the Description tab of the Document Properties dialog box. Document metadata can be extended and modified using third-party products.

The Extensible Metadata Platform (XMP) provides Adobe applications with a common XML framework that standardizes the creation, processing, and interchange of document metadata across publishing workflows. You can save and import the document metadata XML source code in XMP format, making it easy to share metadata among different documents. You can also save document metadata to a Metadata template that you can reuse in Acrobat.

Source: Adobe

Create and view document properties

2010-05-02T22:09:00.000-07:00

View document properties
When you view a PDF, you can get information about it, such as the title, the fonts used, and security settings. Some of this information is set by the person who created the document, and some is generated automatically.

You can change any information that can be set by the document creator, unless the file has been saved with security settings that prevent changes.

Choose File > Properties.
Click a tab in the Document Properties dialog box.

Create document properties
You can add custom document properties that store specific types of metadata, such as the version number or company name, in a PDF. Properties you create appear in the Document Properties dialog box. Properties you create must have unique names that do not appear on the other tabs in the Document Properties dialog box.

Choose File > Properties, and then select Custom.
To add a property, type the name and value, and then click Add.
To change the properties, do any of the following, and then click OK:
- To edit a property, select it, change the Value, and then click Change.
- To delete a property, select it and click Delete.
To change the name of a custom property, delete the property and create a new custom property with the name you want.

Source: Adobe

Advanced PDF Technology

2010-04-22T00:26:00.000-07:00

Delivering better ways of connecting people, ideas and information.
Click to join...

Generate a Form using Word and Adobe Acrobat Pro CS4

2010-04-12T19:54:00.001-07:00

Add page transitions

2010-03-18T08:18:00.000-07:00

You can create an interesting effect that occurs each time a page advances by using page transitions.

You can also set page transitions for a group of documents using the Batch Processing command.

Do one of the following:
- Choose Advanced > Document Processing > Page Transitions.
- In the Pages panel, select the page thumbnails you want to apply transitions to, and choose Page Transitions from the Options menu.
In the Set Transitions dialog box, choose a transition effect from the Transition menu. These transition effects are the same as those set in the Full Screen preferences.
Choose the direction in which the transition effect occurs. Available options depend on the transition.
Choose the speed of the transition effect.
Select Auto Flip, and enter the number of seconds between automatic page turning. If you do not select this option, the user turns pages using keyboard commands or the mouse.
Select the Page Range you want to apply transitions to.
Note: If users select Ignore All Transitions in the Full Screen preferences, they do not see the page transitions.

Source: Adobe

Defining initial view as Full Screen mode for Presentation

2010-03-08T19:47:00.000-08:00

Full Screen mode is a property you can set for PDFs used for presentations. In Full Screen mode, PDF pages fill the entire screen, and the Acrobat menu bar, toolbar, and window controls are hidden. You can also set other opening views, so that your documents or collections of documents open to a consistent view. In either case, you can add page transitions to enhance the visual effect as the viewer pages through the document.

To control how you navigate a PDF (for example, advancing pages automatically), use the options in the Full Screen preferences. These preferences are specific to a system—not a PDF document—and affect all PDFs that you open on that system. Therefore, if you set up your presentation on a system you control, you can control these preferences. To set the Full Screen preferences, choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS) and select Full Screen on the left.

Source: Adobe

Start an image editor using the TouchUp Object tool

2010-03-03T19:11:00.000-08:00

By default, the TouchUp Object tool starts Adobe Photoshop (if installed) to edit images and objects. To use a different editing application, specify the application in the TouchUp preferences. Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and select TouchUp on the left side of the Preferences dialog box. Click Image Editor (for bitmap images) or Page/Object Editor, (for vector images) and select the application on your hard drive.

Using the TouchUp Object tool, select the image or object or Shift-click to select multiple images or objects. If you change the object selection, the editing session terminates.
To edit all the images and objects on the page, right-click/Control-click the page, and choose Edit Page.
Right-click/Control-click the selection, and choose Edit Image or Edit Object. (The available command depends on what is selected.)
Note: If the image can’t open in Adobe Photoshop, verify that Photoshop is configured correctly. If a message asks whether to convert to ICC profiles, choose Don’t Convert. If the image window displays a checkerboard pattern when it opens, the image data could not be read.
Make the desired changes in the external editing application.
If you are working in Photoshop, flatten the image.
If you change the dimensions of the image in Photoshop, the image may not align correctly in the PDF. Also, transparency information is preserved only for masks that are specified as index values in an indexed color space. Image masks are not supported. If you change image modes while editing the image, you may lose valuable information that can be applied only in the original mode.
In the editing application, choose File > Save. The object is automatically updated and displayed in the PDF when you bring Acrobat to the foreground.

Important: For Photoshop, if the image is in a format supported by Photoshop 6.0 or later, your edited image is saved back into the PDF. However, if the image is in an unsupported format, Photoshop handles the image as a generic PDF image, and the edited image is saved to disk instead of back into the PDF.

Source: Adobe

Edit an object using the TouchUp Object tool

2010-02-12T18:16:00.000-08:00

Choose Tools > Advanced Editing > TouchUp Object tool.

Select the object, right-click/Control-click the selection, and choose one of the following:

Option	Description
Place Image	Embeds an image file in the PDF.
Set Clip	Sets a clipping region for the object, if one exists.
Delete Clip	Delete Clip deletes objects that are clipping the selected object. For example, if you scale text and the resulting characters are clipped, selecting this option shows you the complete characters. This option appears only if you chose Set Clip.
Flip Horizontal, Flip Vertical	Flip Horizontal flips the image horizontally, on the vertical axis. Flipping text blocks horizontally creates a mirror effect. Flip Vertical flips the image vertically, on the horizontal axis.
Create Artifact	Removes the object from the reading order so it isn’t read by a screen reader or the Read Out Loud command.
Edit Image, Edit Object	Starts the image editor or object editor you specify in the TouchUp preferences. Edit Image is available when a vector image is selected; Edit Object is available when a bitmap image is selected. Selecting these options removes tags from the PDF which may change how the PDF reflows and affect accessibility. For example, changing the location of an object affects the order in which that object (or its alternate text) is read by a screen reader.
Rotate Clockwise, Rotate Counterclockwise, Rotate Selection	Rotate Clockwise and Rotate Counterclockwise rotate the selected object ninety degrees in the indicated direction. Rotate Selection lets you rotate the selection incrementally by dragging a selection handle in the direction you choose. You must click inside the selection to exit the rotate mode.
TouchUp Properties	Lets you edit properties for the content, tag, and text, such as adding alternate text to an image to make it accessible.

Clip an object

2010-01-31T08:46:00.000-08:00

Select the TouchUp Object tool .
Right-click/Control-click the object, and choose Set Clip. When you hold the pointer over the selection, the clipping icon appears.
Drag a selection handle in the direction you want until the clip rectangle displays the results you want.
Click inside the selection to exit the clipping mode.

Source: Adobe

Select an object

2010-01-18T22:52:00.000-08:00

Select one or more objects:
- Click the object with the TouchUp Object tool (Tools > Advanced Editing).
- Click the object with the Select Object tool, or with the tool you used to create the object.
- Right-click/Control-click the object and choose Select All from the context menu. If the Select Object tool is active and the document uses single page layout, all objects on the current page are selected. If the document is in any other page layout, all objects in the document are selected. If a tool on the Advanced Editing toolbar is active, all objects of that type in the document are selected.
- Drag to create a rectangle around the desired objects. If the Select Object tool is active, all objects within the rectangle are selected. If an Advanced Editing tool is active, press Ctrl as you drag; all objects of the tool type within the rectangle are selected.
(Optional) Add one or more objects to the current selection:
- Ctrl/Option-click an object.
- Shift-click to add a range of objects. (The Select Object tool includes all objects when you Shift-click.) Using Shift selects all items that lie within the rectangular bounding box formed by all items in the selection (including the item that was just added).

Source: Adobe

Move or edit an object

2010-01-12T21:32:00.000-08:00

A selected object usually shows a bounding box. Selection handles appear when the pointer is over the object. When the pointer is over a locked object, no selection handles appear. When you select multiple objects, the last object you select becomes the anchor and appears red; the others appear blue. The anchor object remains stationary during alignment operations.

To make another object in the selection the anchor object, Ctrl/Option-click the new target object twice, once to remove the object from the selection, and once to add it back to the selection. As the last object added to the selection, it becomes the anchor object.

When objects of the same type are selected and the selection covers multiple pages, you can change the appearance of the objects but not move them.

When you edit a text box, the entire text box is selected; however, the TouchUp Object tool cannot select individual characters that are part of larger text blocks. You must use the TouchUp Text tool to edit individual characters and words.

Use the Select Object tool to select and move objects such as form fields and links.

Use the TouchUp Object tool to select and move placed images, text blocks, and embedded objects.

Source: Adobe

How to create a Digital Signature

2009-12-30T01:23:00.000-08:00

Place an image or object

2009-12-26T03:00:00.000-08:00

Choose Tools > Advanced Editing > TouchUp Object Tool.
Right-click/Control-click the page and choose Place Image.
Choose one of the following file formats: BMP, GIF, JPEG, PCX, PNG, EPS/PS, or TIFF.
Select an image file, and click Open.

Note: A copy of the image file appears in the center of the page, at the same resolution as the original file.

Source: Adobe

Embed fonts using the TouchUp Text tool

2009-12-19T01:49:00.000-08:00

Embedding fonts ensures that your PDF uses the same fonts as the original document, no matter where you open the PDF or what fonts are installed on that system.

Choose Tools > Advanced Editing > TouchUp Text Tool, or select the TouchUp Text tool on the Advanced Editing toolbar.
Click in the text containing the font embedding or subsetting you want to edit. A paragraph of text is enclosed in a bounding box. You can select text within the paragraph by dragging.
Right-click/Control-click the text, and choose Properties.
In the TouchUp Properties dialog box, click the Text tab to display the font name and font properties as well as embedding and subset capabilities.
To see a list of all the fonts, scroll through the Font menu. Document fonts are listed first. Your system fonts are listed below the document fonts.
Choose a font in the Font menu, check the permissions to determine which options are available for that font, and then select an embedding option:

Can Embed Font
You can select both the embed and subset options. To embed the entire font rather than a subset, make sure that Subset is not selected.

Can Embed For Print And Preview Only
You can select the embed option.

Cannot Embed Font
Neither the embed or subset option is available.

Cannot Embed Font For Editing
You can unembed or subset embed the font. To unembed a font, make sure that Embed Selected Font is not checked. If you unembed a font that is not installed on your system, font substitution occurs and the viewing results may be unacceptable. When only a limited number of font characters are used in a document, subsetting is usually used to decrease the size of the PDF file.

No System Font Available
Neither the embed or subset option is available.

Source: Adobe

Insert special characters

2009-12-10T06:21:00.000-08:00

You can insert certain special characters (line breaks, soft hyphens, nonbreaking spaces, and em dashes) in a tagged PDF to improve the way it reflows. You can also insert these special characters in any PDF to improve the way it’s read by a screen reader or simply to edit it for general readability purposes. You do not need to have the font installed in order to insert special characters.

Select the TouchUp Text Tool.
Click where you want to insert the character, or select text to be replaced by the character.
Right-click/Control-click the selected text or location, choose Insert and then select an option.

Source: Adobe

Add text using the Typewriter tool

2009-11-27T22:41:00.000-08:00

Use the Typewriter tool to type text anywhere on a PDF page. Organizations sometimes provide PDF versions of their paper forms without interactive form fields. The Typewriter tool provides a simple solution for filling out such forms. The Typewriter tool is similar to the Text Box tool, but includes a different set of default properties.

Choose Tools > Typewriter > Show Typewriter Toolbar, and then click the Typewriter button.
Click where you want to type, and then begin typing. Press Enter to add a second line.
To change the text size, select the text, and click the Decrease Text Size button or the Increase Text Size button in the Typewriter toolbar.
To change the line spacing (leading), select the text, and click the Decrease Line Spacing button or the Increase Line Spacing button.
To move or resize Typewriter text block, select the Select tool, click a Typewriter text block, and drag the text block or one of its corners.
To edit the text again, select the Typewriter tool, and then double-click in the Typewriter text.
Note: To let Adobe Reader users type text in a PDF by using the Typewriter tool, open the PDF in Acrobat Professional, choose Tools > Typewriter > Enable Typewriter Tool In Adobe Reader, and save the PDF.

Source: Adobe

Add new text

2009-11-22T19:53:00.000-08:00

You can add new text to a PDF using any of the fonts installed on the system.

Select the TouchUp Text tool.
Ctrl-click/Option-click where you want to add text.
In the New Font dialog box, select the font and mode you want, and click OK.
Type the new text.
Do any of the following:
- To change the font size and other attributes, select the text, right-click/Control-click, and choose Properties.
- To move the text block, use the TouchUp Object tool.

Source: Adobe

Text edit

2009-11-14T07:38:00.000-08:00

You can add or replace text only if the font used for that text is installed on your system. If the font isn’t installed on your system but is embedded or subsetted in the PDF, you can make changes only to color, word spacing, character spacing, baseline offset, or font size.

You can edit text on rotated lines in the same way as on horizontal lines, and you can edit text using vertical fonts in the same way as text using horizontal fonts. The baseline offset or shift for vertical fonts is left and right, instead of up and down for horizontal fonts.

Edit text using the TouchUp Text tool
1) Choose Tools > Advanced Editing > TouchUp Text Tool, or select the TouchUp Text tool on the Advanced Editing toolbar.
2) Click in the text you want to edit. A bounding box outlines the selectable text.
Select the text you want to edit:

Choose Edit > Select All to select all the text in the bounding box.
Drag to select characters, spaces, words, or a line.

4) Edit the text by doing one of the following:

Type new text to replace the selected text.
Press Delete, or choose Edit > Delete to remove the text.
Choose Edit > Copy to copy the selected text.
Right-click/Control-click the text and choose the appropriate option. Click outside the selection to deselect it and start over.

Source: Adobe

How to create PDF's with adobe acrobat

2009-11-09T08:52:00.000-08:00

PDF Optimizer options

2009-11-01T20:00:00.000-08:00

You can reduce the size of a PDF by selecting options from the panels in the PDF Optimizer dialog box.

Images panel

The Images panel of the PDF Optimizer lets you set options for color, grayscale, and monochrome image compression.

In the Images panel, you can select the following options:

Downsample Reduces file size by lowering the resolution of images, which involves merging the colors of original pixels into larger pixels.
Note: Masked images and images of less than 16-by-16 pixels are not downsampled.
Compression Reduces file size by eliminating unnecessary pixel data. In general, JPEG and JPEG2000 compression give better results on images like photographs with gradual transitions from color to color. ZIP is the better choice for illustrations with large areas of solid, flat color or patterns made up of flat colors. For monochrome images, JBIG2 compression, which is available in PDF Optimizer but not in Acrobat Distiller, is superior to CCITT.
Quality Can be set only for JPEG and JPEG2000 compression. JPEG and JPEG2000 compression methods are typically lossy, a process that permanently removes some pixel data. You can apply lossy JPEG or JPEG2000 compression to color images at various levels (minimum, low, medium, high, maximum). For JPEG2000 compression, you can also specify lossless so that no pixel data is removed. Compression for monochrome images is lossless, except for JBIG2 compression, which provides both lossy and lossless modes of compression.

Fonts panel

To ensure an exact match to the source document, you should embed all fonts used in the document. If an exact match is not needed and you prefer a smaller file, you can choose not to embed fonts for roman text and East Asian text (Traditional Chinese, Simplified Chinese, Korean, and Japanese). Text in these languages is replaced with a substitution font when viewed on a system that does not have the original fonts. The Fonts panel of the PDF Optimizer contains two lists for fonts, fonts that are available for unembedding, and fonts to be unembedded. Certain fonts aren’t available for unembedding and don’t appear in the Fonts panel. To unembed fonts in a document, select one or more fonts in the Embedded Fonts list, and click the Unembed button. If you change your mind about unembedding a font, select it in the list on the right and click the Retain button.

Transparency panel

If your PDF includes artwork that contains transparency, you can use presets in the Transparency panel of PDF Optimizer to flatten transparency and reduce file size. (Flattening incorporates transparency into corresponding artwork by sectioning it into vector-based areas and rasterized areas.) PDF Optimizer applies transparency options to all pages in the document before applying other optimization options.

If you select the Acrobat 4.0 And Later compatibility setting, the Transparency panel is enabled and all transparency in the file is flattened during optimization. This ensures compatibility with Acrobat 5.0 and earlier, which doesn’t support transparency.

When you create flattening presets, they appear with the default presets in the Transparency panel.

Note: Transparency flattening cannot be undone after the file is saved.

Discard Objects panel

The Discard Objects panel lets you specify objects to remove from the PDF and lets you optimize curved lines in CAD drawings. You can discard objects created in Acrobat and in other applications. Selecting an object removes all occurrences of that object within the PDF.

In the Discard Objects area, you can select from these and other options:

Discard All Form Submission, Import And Reset Actions Disables all actions related to submitting or importing form data, and resets form fields. This option retains form objects to which actions are linked.
Flatten Form Fields Makes form fields unusable with no change to their appearance. Form data is merged with the page to become page content.
Discard All JavaScript Actions Removes any actions in the PDF that use JavaScript.
Discard All Alternate Images Removes all versions of an image except the one destined for on-screen viewing. Some PDFs include multiple versions of the same image for different purposes, such as low-resolution on-screen viewing and high-resolution printing.
Discard Embedded Page Thumbnails Removes embedded page thumbnails. This is useful for large documents, which can take a long time to draw page thumbnails after you click the Pages button.
Discard Document Tags Removes tags from the document, which also removes the accessibility and reflow capabilities for the text.
Convert Smooth Lines To Curves Reduces the number of control points used to build curves in CAD drawings, which results in smaller PDF files and faster on-screen rendering.
Detect And Merge Image Fragments Looks for images or masks that are fragmented into thin slices and tries to merge the slices into a single image or mask.
Discard Embedded Print Settings Removes embedded print settings, such as page scaling and duplex mode, from the document.
Discard Embedded Search Index Removes embedded search indexes, which reduces file size.
Discard Bookmarks Removes all bookmarks from the document.

Discard User Data panel

Use the Discard User Data panel to remove any personal information that you don’t want to distribute or share with others. If you’re unable to find personal information, it may be hidden. You can locate hidden text and user-related information by using Examine Document command from the Document menu.

Discard Document Information And Metadata Removes information in the document information dictionary and all metadata streams. (Use the Save As command to restore metadata streams to a copy of the PDF.)
Discard All Object Data Removes all objects from the PDF.
Discard File Attachments Removes all file attachments, including attachments added to the PDF as comments. (PDF Optimizer doesn’t optimize attached files.)
Discard External Cross References Removes links to other documents. Links that jump to other locations within the PDF are not removed.
Discard Private Data Of Other Applications Strips information from a PDF document that is useful only to the application that created the document. This does not affect the functionality of the PDF, but it does decrease the file size.
Discard Hidden Layer Content And Flatten Visible Layers Decreases file size. The optimized document looks like the original PDF but doesn’t contain layer information.

Clean Up panel

The options in the Clean Up panel of the PDF Optimizer remove useless items from the document. These items include elements that are obsolete or unnecessary to your intended use of the document. Be aware that removing certain elements may seriously affect the functionality of the PDF. By default, only elements that do not affect functionality are selected. If you are unsure of the implications of removing other options, you should use the default selections.

In the Clean Up area, you can select these options:

Use Flate To Encode Streams That Are Not Encoded Applies Flate compression to all streams that aren’t encoded.
In Streams That Use LZW Encoding, Use Flate Instead Applies Flate compression all content streams and images that use LZW encoding.
Remove Invalid Bookmarks Removes bookmarks that point to pages in the document that have been deleted.
Remove Invalid Links Removes links that jump to invalid destinations.
Remove Unreferenced Named Destinations Removes named destinations that are not being referenced internally from within the PDF document. Because this option does not check for links from other PDF files or websites, it may not fit in some workflows.
Optimize The PDF For Fast Web View Restructures a PDF document for page-at-a-time downloading (byte-serving) from web servers.

Source: Adobe

Audit the space usage of a PDF

2009-10-28T01:33:00.000-07:00

Auditing the space usage gives you a report of the total number of bytes used for specific document elements, including fonts, images, bookmarks, forms, named destinations, and comments, as well as the total file size. The results are reported both in bytes and as a percentage of the total file size.

Choose Advanced > PDF Optimizer.
Click the Audit Space Usage button at the top of the dialog box.

Source: Adobe

PDF Optimizer

2009-10-23T01:50:00.000-07:00

PDF Optimizer provides many settings for reducing the size of Adobe PDF files. Some of the PDF Optimizer settings are comparable to the settings that are available when you create a PDF file using Acrobat Distiller. Whether you use all of these settings or only a few depends on how you intend to use the files and on the essential properties a file must have. In most cases, the default settings are appropriate for maximum efficiency—saving space by removing embedded fonts, compressing images, and removing items from the file that are no longer needed.

Before you optimize a file, it’s a good idea to audit the file’s space usage. The space audit results may give you ideas about where best to reduce file size. You can also reduce the size of your PDF by using the Reduce File Size command.

Important:
Some methods of compression may make images unusable in a print production workflow. You should experiment with various settings before making changes that can’t be discarded.

Open the PDF Optimizer

To open the PDF Optimizer dialog box, do one of the following:

Choose Advanced > PDF Optimizer.
Choose Advanced > Print Production > PDF Optimizer.
Click the PDF Optimizer icon in the Print Production toolbar.

Note: PDF Optimizer isn’t available when Reflow is selected in the View menu.

Source: Adobe

View and edit an article

2009-10-18T20:57:00.000-07:00

Use the Article tool to create, display, and make changes to an article box in the PDF document.

View articles on the page

Choose Tools > Advanced Editing > Article Tool.

View articles in the PDF

Choose View > Navigation Panels > Articles.
Note: The Articles panel is a floating panel; it is not docked in the navigation pane by default. Drag the Articles panel to the navigation pane to dock it with the other panels.
To read an article, double-click it, or select the article and choose Read Article from the Options menu in the Articles panel.
The first line of the article appears in the upper left corner.
To hide the Articles panel after the article opens, select Hide After Use in the Options menu of the Articles panel.

Delete an article or article box
- In the Articles panel, and do one of the following:

To delete the entire article, select the article in the Articles panel, and press the Delete key.
To delete only one box from an article, right-click/Control-click the box, and choose Delete. In the warning message, select Box. If you select Article, the entire article is deleted.

The remaining articles or article boxes are automatically renumbered.

Edit article properties

Using the Article tool, select the article box that you want to edit.
Right-click/Control-click the box, and choose Properties.
Change the information in the Articles Properties dialog box, and click OK.

Combine two articles

In the document pane, select any article box in the article you want to be read first.
Select the plus sign at the bottom of the article box, and click OK to dismiss the prompt to create a new article box.
Ctrl/Option-click an article box you want to be read next. The second article is appended to the end of the first article. All article boxes in the piece are renumbered automatically.

Source: Adobe

Define articles

2009-10-13T08:16:00.000-07:00

You create an article by defining a series of boxes around the content in the order in which you want the content read. The navigational path you define for an article is known as the article thread. You create a thread connecting the various boxes, unifying them into a continuous text flow.

Most desktop publishing programs allow you to generate article threads automatically as you convert the files to Adobe PDF. If the file you’re viewing has articles, you can show the names of the articles on a tab and navigate easily through them.

Choose Tools > Advanced Editing > Article Tool, or select the Article tool on the Advanced Editing toolbar. The pointer appears as a cross-hair pointer in the document window.
Drag a rectangle to define the first article box. An article box appears around the enclosed text, and the pointer changes to the article pointer.
Each article box you create has a label that consists of the article number and its sequence within the article. For example, the first box for the first article is labeled 1-1, the second box 1-2, and so on. The boxes for the second article in the same document are labeled 2-1, 2-2, 2-3, and so on.
Go to the next part of the document you want to include in the article, and draw a rectangle around that text. Repeat until you have defined the entire article.
Note: To resize or move an article box, you must first end the article.
To end the article, press Enter or Return.
In the Article Properties dialog box, enter the article title, subject, author, and any keywords to describe the article, and click OK.

Source: Adobe

About articles

2009-10-05T01:53:00.000-07:00

Many traditional print documents, such as magazines and newspapers, arrange text in multiple columns. Stories flow from column to column and sometimes across several pages. While the format is effective for printed material, this type of structure can be difficult to follow on-screen because of the scrolling and zooming required.

The article feature enables you to guide readers through material presented in multiple columns and across a series of pages.

Source: Adobe

Compare converted pages with current web pages

2009-09-27T23:44:00.001-07:00

To open a page or web link, do one of the following:

To open the current page in a web browser, choose Advanced > Web Capture > Open Page In Web Browser.
To open the bookmarked page, right-click/Control-click a tagged bookmark, and choose Open Page In Web Browser.
To open a linked page, right-click/Control-click a link in the PDF version of the web page, and choose Open Web Link In Browser.
The browser opens in a new application window to the page you specify.

Source: Adobe

Refresh converted web pages

2009-09-21T03:15:00.000-07:00

You can refresh web pages in a PDF to retrieve the most up-to-date version from the website. When you refresh, you download the entire website or link again and build a new PDF. The resulting new PDF lists any pages where components have changed, including text, web links, embedded filenames, and formatting. New pages are downloaded if they have been added to the site. The changed pages are listed as bookmarks in the Bookmarks panel under a bookmark labeled New and Changed Pages.

You can refresh web pages only if Save Refresh Commands was selected when the pages were first downloaded.

Note: When you refresh web pages, both the original PDF pages and the refreshed version are retained. To keep an archive of changes made to a website, save both versions.

Choose Advanced > Web Capture > Refresh Pages.
To view new and changed pages, select Create Bookmarks For New And Changed Pages. Then specify the scope of the updated tagged bookmarks that you want to compare:
Compare Only Page Text To Detect Changed Pages
- Compares only the text on the pages.
Compare All Page Components To Detect Changed Pages
- Compares all page components, including text, images, web links, embedded filenames, and formatting.
To not resubmit any previously submitted form data, deselect Resubmit Form Data. Be careful if you have Resubmit Form Data selected because it can result in duplicate purchases or other submissions. This option is available only if a form and query results are on the pages.
To change which pages are updated by refreshing, select Edit Refresh Commands List, select the URLs you want, and click OK.
Click Refresh.

Source: Adobe

Get information on converted web pages

2009-09-16T09:59:00.000-07:00

You can display a dialog box with the current page’s URL, title, date and time downloaded, and other information by going to Advanced > Web Capture > Page Info.

Converted web pages

2009-09-10T20:34:00.000-07:00

Links and bookmarks in web pages

You can work with a PDF document created from web pages the same way you work with any other PDF. Depending on how you configured Acrobat, clicking a link on a converted web page adds the page for that link to the end of the PDF, if it isn’t already included.

Note: Remember that one web page can become multiple PDF pages. A web page is a single topic (or URL) from a website and is often one continuous HTML page. When you convert a web page to PDF, it may be divided into multiple standard-size PDF pages.

When you first create a PDF from web pages, tagged bookmarks are generated if Create Bookmarks is selected in the Web Page Conversion Settings dialog box. A standard (untagged) bookmark representing the web server appears at the top of the Bookmarks tab. Under that bookmark is a tagged bookmark for each web page downloaded; the tagged bookmark’s name comes from the page’s HTML title or the URL, if no title is present. Tagged web bookmarks are initially all at the same level, but you can rearrange them and nest them in family groups to help keep track of the hierarchy of material on the web pages.

If Create PDF Tags is selected when you create a PDF from web pages, structure information that corresponds to the HTML structure of the original pages is stored in the PDF. You can use this information to add tagged bookmarks to the file for paragraphs and other items that have HTML elements.

Trigger types

2009-09-08T01:54:00.000-07:00

Triggers determine how actions are activated in media clips, pages, and form fields. For example, you can specify a movie or sound clip to play when a page is opened or closed. The available options depend on the specified page element.

You can use the following triggers for media clips and form fields (not links or bookmarks):

Mouse Up: When the mouse button is released after a click. This is the most common button trigger, because it gives the user one last chance to drag the pointer off the button and not activate the action.
Page Visible (media clips only): When the page containing the media clip is visible, regardless of whether it is the current page. It’s possible for a page to be visible without being the current page, such as when a continuous page layout displays pages side-by-side.
Page Invisible (media clips only): When the page containing the media clip is moved out of view.
Page Enter (media clips only): When the page containing the media clip becomes the current page.
Page Exit (media clips only): When a user leaves the page that contains the media clip.
Mouse Down: When the mouse button is clicked (without being released). In most cases, Mouse Up is the preferred trigger.
Mouse Enter: When the pointer enters the field or play area.
Mouse Exit: When the pointer exits the field or play area.
On Receive Focus (media clips only): When the link area receives focus, either through a mouse action or tabbing.
On Lose Focus (media clips only): When the focus moves to a different link area.
Source: Adobe

Action types

2009-09-03T01:03:00.000-07:00

You can assign the following actions to links, bookmarks, pages, media clips, and form fields:

Execute A Menu Item
Executes a specified menu command as the action.

Go To A 3D View
Jumps to the specified 3D view.

Go To A Page View
Jumps to the specified destination in the current document or in another document.

Import Form Data
Brings in form data from another file, and places it in the active form.

Open A File
Launches and opens a file. If you are distributing a PDF file with a link to another file, the reader needs the native application of that linked file to open it successfully. (You may need to add opening preferences for the target file.)

Open A Web Link
Jumps to the specified destination on the Internet. You can use http, ftp, and mailto protocols to define your link.

Play A Sound
Plays the specified sound file. The sound is embedded into the PDF document in a cross-platform format that plays in Windows and Mac OS.

Play Media (Acrobat 5 Compatible)
Plays the specified QuickTime or AVI movie that was created as Acrobat 5-compatible. The specified movie must be embedded in a PDF document.

Play Media (Acrobat 6 And Later Compatible)
Plays a specified movie that was created as Acrobat 6-compatible. The specified movie must be embedded in a PDF document.

Read An Article
Follows an article thread in the active document or in another PDF document.

Reset A Form
Clears previously entered data in a form. You can control the fields that are reset with the Select Fields dialog box.

Run A JavaScript
Runs the specified JavaScript.

Set Layer Visibility
Determines which layer settings are active. Before you add this action, specify the appropriate layer settings.

Show/Hide A Field
Toggles between showing and hiding a field in a PDF document. This option is especially useful in form fields. For example, if you want an object to pop up whenever the pointer is over a button, you can set an action that shows a field on the Mouse Enter trigger and hides a field on Mouse Exit.

Submit A Form
Sends the form data to the specified URL.

Source: Adobe

Add actions with page thumbnails

2009-08-30T19:05:00.000-07:00

To enhance the interactive quality of a document, you can specify actions, such as changing the zoom value, to occur when a page is opened or closed.

Click the Pages button on the left.
Select the page thumbnail corresponding to the page, and choose Page Properties from the Options menu.
Click the Actions tab.
From the Select Trigger menu, choose Page Open to set an action when the page opens, or choose Page Close to set an action when the page closes.
Choose an action from the Select Action menu, and click Add.
Specify the options for the action, and click OK. The options available depend on the action selected.
To create a series of actions, choose another action from the menu, and click Add again. Use the Up and Down buttons to arrange the actions in the order you want them to occur.

Note: If you set an action that switches to Full Screen View on Page Open or Page Close, the next time the same page opens or closes, Full Screen View is turned off.

Add an action

2009-08-26T02:54:00.000-07:00

To add an action just do one of the following:
- Using the Hand tool, right-click/Control-click the bookmark or page thumbnail, and choose Properties.
- Using the Select Object tool, double-click the link, media clip, or form field, and choose Properties.
Click the Actions tab.
From the Select Action menu, select the action type to occur, and then click Add. You can add multiple actions; actions execute in the order that they appear in the Actions list box.
(Optional) Select an action on the Actions tab, and use the buttons to reorder, edit, or delete the action.
Close the window to accept the actions.
Using the Select Object tool, double-click the link, media clip, or form field, and choose Properties.

Actions in Acrobat

2009-08-21T02:46:00.000-07:00

You can cause an action to occur when a bookmark or link is clicked, or when a page is viewed. For example, you can use links and bookmarks to jump to different locations in a document, execute commands from a menu, and perform other actions. Actions are set in the Properties dialog box.

For bookmarks or links, you specify an action that occurs when the bookmark or link is clicked. For other items, such as pages, media clips and form fields, you define a trigger that causes the action to occur and then define the action itself. You can add multiple actions to one trigger.

The Locked option prevents the appearance and actions associated with an object from being accidentally changed.

Open, save, or delete an attachment

2009-08-17T23:06:00.000-07:00

You can open a PDF attachment and make changes to it—if you have permissions—and your changes are applied to the PDF attachment.

For other types of file attachments, you have an option of opening or saving the file. Opening the file starts the application that handles the file format of the attachment—you must have that application to open the attachment. Any changes you make are not applied to the attachment. Instead, save changes to the file, and then reattach it to the PDF document.

Note: Acrobat requires your approval every time you open or save certain file formats (such as EXE, VBS, or ZIP) because these formats are associated with malicious programs, macros, and viruses that can damage your computer. To open and save trusted file attachments without being prompted, set your Trust Manager preferences.

Open an attachment

In the Attachments panel, select the attachment, and then click Open or choose Open Attachment from the Options menu.

Save an attachment

In the Attachments panel, select one or more attachments, and click Save or choose Save Attachment from the Options menu. If you selected a single attachment, you have the option to rename the file.
Specify a location, and then click Save.

Delete an attachment

In the Attachments panel, select an attachment, and click the Delete button or choose Delete Attachment from the Options menu.

Add an attachment

2009-08-13T02:27:00.000-07:00

You can attach PDFs and other types of files to a PDF. If you move the PDF to a new location, the attachments move with it. Attachments may include links to or from the parent document or to other attachments.

Use the Attachments panel to add, delete, or view attachments.

Add an attachment by doing one of the following:
- Choose Document > Attach A File.
- Click the Attach A File button on the File toolbar.
  Note: The Attach A File button doesn’t appear by default. To add it, right-click/Control-click the toolbar background, choose More Tools, select Attach A File located under File Toolbar, and click OK.
In the Add Attachment dialog box, select the file you want to attach, and click Open.
Important: If you try to attach certain file formats (such as EXE, VBS, or ZIP), Acrobat warns you that it won’t open the file once attached because the format is associated with malicious programs, macros, and viruses that can damage your computer.
To make the attachment viewable in Acrobat 5.0 or earlier, do one of the following:
- Click the Attachments button in the toolbar, and select Show Attachments By Default from the Options menu (selected by default).
- Choose File > Properties, click the Initial View tab, choose Attachments Panel And Page from the Show menu, and click OK.
Save the PDF.
(Optional) To add a description to the attachment that helps differentiate between similar files in the Attachments panel, select the attached file, and choose Options > Edit Description. Edit the text of the description, and then save the file.

Create and link a destination

2009-08-09T20:33:00.000-07:00

You can create a link to a destination in the same or another PDF.

In the target document (destination), choose View > Navigation Panels > Destinations. If the document already includes a destination that you want to link to, skip to step 5.
Navigate to the location where you want to create a destination, and set the desired view.
In the Destinations panel, choose New Destination from the Options menu, and name the destination.
Save the target document.
In the source document (where you want to create the link), choose Tools > Advanced Editing > Link tool , and drag a rectangle to specify a location for the link.
In the Create Link dialog box, set the link appearance, select Go To A Page View, and then click Next.
In the target document, in the Destinations panel, double-click the destination.
Save the source document.

Destinations

2009-08-05T01:07:00.000-07:00

A destination is the end point of a link and is represented by text in the Destinations panel. Destinations enable you to set navigation paths across a collection of PDFs. Linking to a destination is recommended when linking across documents because, unlike a link to a page, a link to a destination is not affected by the addition or deletion of pages within the target document.

A destination is the end point of a link and is represented by text in the Destinations panel. Destinations enable you to set navigation paths across a collection of PDFs. Linking to a destination is recommended when linking across documents because, unlike a link to a page, a link to a destination is not affected by the addition or deletion of pages within the target document.

View destinations
Choose View > Navigation Panels > Destinations. All destinations are automatically scanned.

Sort the destinations list
Do one of the following:

To sort destination names alphabetically, click the Name label at the top of the Destinations panel.
To sort destinations by page number, click the Page label at the top of the Destinations panel.

Change or delete a destination
In the Destinations panel, right-click/Control-click the destination, and choose a command:

To move to the target location, choose Go To Destination.
To delete the destination, choose Delete.
To reset the target of the destination to the page displayed, choose Set Destination.
To give the destination a different name, choose Rename.

Link to a file attachment

2009-08-01T09:34:00.000-07:00

You can direct users to a PDF attachment by creating a link in the parent PDF document that jumps to the attachment.

Note: Don’t confuse file attachments with files that can be opened from a link. Linked documents may be stored in different locations; file attachments are always saved with the PDF.

Open a PDF that contains a PDF file attachment.
Go to where you want to create a link. If that location is in the file attachment, click the Attachments button in the navigation pane, select the file attachment, and click Open.
Choose Tools > Advanced Editing > Link Tool, or select the Link tool on the Advanced Editing toolbar.
Select the area for the link.
In the Create Link dialog box, set the link appearance, select Go To A Page View, and then click Next.
Set the page number and view magnification you want, either in the parent PDF document or in the file attachment, and then click Set Link.

Create web links from URLs

2009-07-27T20:27:00.000-07:00

Create web links
Choose Advanced > Document Processing > Create Links From URLs.

1. In the Create Web Links dialog box, select All to create links from all URLs in the document, or select From and enter a page range to create links on selected pages.

Remove all web links
Choose Advanced > Document Processing > Remove All Links.

Deleting links

2009-07-23T00:00:00.000-07:00

To delete any links, just to follow steps below:
1. Select the Link tool or the Select Object tool .
2. Select the link rectangle you want to delete.
3. Choose Edit > Delete, or press the Delete key.

Just as simple as this. You have done.

Change the appearance of a link

2009-07-19T21:30:00.000-07:00

First select any of the Link tool and double-click the link rectangle. On the Appearance tab of the Link Properties dialog box, choose a color, line thickness, and line style for the link. Then, select a highlight style for when the link is selected:

None - Doesn’t change the appearance of the link.
Invert - Changes the link’s color to its opposite.
Outline - Changes the link’s outline color to its opposite.
Inset - Creates the appearance of an embossed rectangle.

Note: The Link type, Color, and Line Style options are not available if Invisible is selected for Appearance.

Select Invisible Rectangle for Link Type if you don’t want users to see the link in the Adobe PDF document. An invisible link is useful if the link is over an image.

Select the Locked option if you want to prevent users from accidentally changing your settings.

To test the link, select the Hand tool.

Note: The link properties in the Create Link dialog box apply to all new links that you create until you change the properties. To reuse the appearance settings for a link, right-click/Control-click the link whose properties you want to use as the default, and choose Use Current Appearance As New Default.

Edit links

2009-07-16T23:05:00.000-07:00

You can edit a link at any time. You can change its hotspot area or associated link action, delete or resize the link rectangle, or change the destination of the link. Changing the properties of an existing link affects only the currently selected link. If a link isn’t selected, the properties will apply to the next link you create.

Note: You can change the properties of several links at once if you drag a rectangle to select them using the Link tool or the Select Object tool.

To edit a link action

Select the Link tool and double-click the link rectangle.
On the Actions tab of the Link Properties dialog box, select the listed action you want to change, and click Edit.

Link functions and how to create links

2009-07-13T08:30:00.000-07:00

Links are used to let you jump to other locations in the same document or to different page, to other electronic documents including attachments, or even connecting to websites. You can use links to initiate actions or to ensure that your reader has immediate access to related information. You can also add actions to play a sound or movie file.

Choose Tools > Advanced Editing > Link Tool, or select the Link tool on the Advanced Editing toolbar.
The pointer becomes a cross hair (+), and any existing links in the document, including invisible links, are temporarily visible.
Drag a rectangle where you want to create a link. This is the area in which the link is active.
In the Create Link dialog box, choose the options you want for the link appearance.
Select one of the following link actions:

Go To A Page View - Click Next to set the page number and view magnification you want in the current document or in another document (such as a file attachment), and then click Set Link.

Open A File - Select the destination file and click Select. If the file is a PDF, specify how the document should open, and then click OK.
Note: If the filename is too long to fit in the text box, the middle of the name is truncated.

Open A Web Page - Provide the URL of the destination web page.

Custom Link - Click Next to open the Link Properties dialog box. In this dialog box, you can set any action, such as reading an article, or executing a menu command, to be associated with the link.

Acrobat eSmeniar in July - Learn about the next best thing to meeting in person with Acrobat Connect Pro

2009-07-08T20:43:00.000-07:00

Tagged bookmarks

2009-07-03T10:17:00.001-07:00

Tagged bookmarks give you greater control over page content than do regular bookmarks. Because tagged bookmarks use the underlying structural information of the document elements (for example, heading levels, paragraphs, table titles), you can use them to edit the document, such as rearranging their corresponding pages in the PDF, or deleting pages. If you move or delete a parent tagged bookmark, its children tagged bookmarks are moved or deleted along with it.

Many desktop publishing applications, such as Adobe InDesign and Microsoft Word, create structured documents. When you convert these documents to PDF, the structure is converted to tags, which support the addition of tagged bookmarks. Converted Web pages typically include tagged bookmarks.

If your document doesn’t include tags, you can always add them in Acrobat.

Click the Bookmarks button, and choose New Bookmarks From Structure from the Options menu. (If this option isn’t available, the document isn’t structured.)
Select the structure elements you want specified as tagged bookmarks. Ctrl-click/Command-click to add to the selection.
The tagged bookmarks are nested under a new, untitled bookmark.

Advance bookmarks editing

2009-06-29T09:43:00.000-07:00

Wrap text in a long bookmark
Click the Bookmarks button, and choose Wrap Long Bookmarks from the Options menu. All the text of long bookmarks shows regardless of the width of the navigation pane. (This option is on when checked, and off when not checked.)

Change a bookmark’s destination
1. Click the Bookmarks button, and select the bookmark.
2. In the document pane, move to the location you want to specify as the new destination.
3. If necessary, adjust the view magnification.
4. Choose Set Bookmark Destination in the Options menu.

Add an action to a bookmark
1. Click the Bookmarks button.
2. Right-click/Control-click a bookmark, and choose Properties.
3. In the Bookmark Properties dialog box, click Actions.
4. Choose an action from the Select Action menu, and click Add.

Why do you need to create bookmarks

2009-06-24T00:56:00.000-07:00

A bookmark is a type of link with representative text on the Bookmarks panel in the navigation pane. Each bookmark goes to a different view or page in the document. Bookmarks are generated automatically during PDF creation from the table-of-contents entries of documents created by most desktop publishing programs. These bookmarks are often tagged and can be used to make edits in the PDF.

Initially, a bookmark displays the page that was in view when the bookmark was created, which is the bookmark’s destination. Although you can set bookmark destinations as you create each bookmark, it is sometimes easier to create a group of bookmarks, and then set the destinations later.

You can use bookmarks to mark a place in the PDF to which you want to return, or to jump to a destination in the PDF, another document, or a web page. Bookmarks can also perform actions, such as executing a menu item or submitting a form.

Note: A user can add bookmarks to a document only if the security settings allow it.

Editing image in acrobat

2009-06-21T02:53:00.000-07:00

You can change the size, location, and properties of an image in a PDF.

Choose Tools > Advanced Editing > TouchUp Object Tool.
Select the desired image, and do one of the following:
- To change image properties or edit the image, right-click/Control-click and choose the relevant command.
- To move the image, drag it to a new location on the page.
- To resize the image, drag one of the image handles.

Text editing and formatting

2009-06-15T23:18:00.000-07:00

You can add or replace small amounts of text in a PDF if the font is installed on the system. Otherwise, you can edit text attributes only. For extensive changes, edit the original document from which the PDF was created.

Choose Tools > Advanced Editing > TouchUp Text Tool.
Select the text you want to edit.
Type to replace text, or press Delete to remove text.

Beside this, you are allowed to change some simple text attributes as well such as font and font size, color, character and word spacing, baseline offset, and horizontal scaling.

Choose Tools > Advanced Editing > TouchUp Text Tool.
Click in the text you want to edit, and then right-click/Control-click and choose Properties.
Change text attributes as desired.

If the necessary font is installed on the system, you can also use the TouchUp Text tool to edit the text.

Note: If you cannot edit text, the document may have security restrictions.

Optimize a PDF

2009-06-12T21:02:00.000-07:00

Reduce file size by removing embedded fonts, compressing images, and removing unneeded items from a PDF.

Choose Advanced > PDF Optimizer.
Choose an option from the Make Compatible With menu.
Select an item on the left, and then specify settings. For example, select Images, and then set compression for color, grayscale, and monochromatic images.
Specify a filename and location, and click Save.

Note: Some compression methods may make images unusable in a print production workflow.

Are your presentation methods turning on you? Register now and learn how Adobe solutions can help you

2009-06-07T21:44:00.000-07:00

Enter Adobe Solutions for eLearning

Discover the fundamentals on eLearning and how to get started with Adobe Presenter. Learn how to quickly design and deliver rapid training. Our product expert will review and demonstrate the wow features with this smart eLearning solution. With just a few clicks in PowerPoint, you can transform drab presentations into engaging Adobe® Flash® multimedia experiences. You can easily add narration, animations, interactivity, quizzes, and software simulations to eLearning courses.

Add a link

2009-06-04T17:20:00.000-07:00

Links take you to other locations in the same document, to other documents, or to websites. They can also trigger actions, such as playing a sound or movie file or submitting a form.

Choose Tools > Advanced Editing > Link Tool.
Drag a rectangle where you want to create a link.
In the Create Link dialog box, choose the desired link appearance and action.
Follow the on-screen instructions to create the link.

Editing PDFs - Add a bookmark

2009-05-31T20:25:00.000-07:00

You can add navigation to a PDF with bookmarks.

Open to the desired page and adjust the view settings.
(Optional) To bookmark text, select the desired text.
Click the Bookmarks button in the navigation pane, and choose New Bookmark from the Options menu.
Type or edit the bookmark name.

You can also add bookmarks to specific portions of a page, such as an image or a table, or to another PDF.

Take a snapshot of a page

2009-05-28T19:02:00.000-07:00

You can use the Snapshot tool to copy all selected content (text, images, or both) to the clipboard or to another application. Text and images are copied as an image.

Select the Snapshot Tool by choosing Tools > Select & Zoom.
Do one of the following:
- Click anywhere in the page to capture the entire content displayed on the screen.
- Drag a rectangle around the text or images, or a combination of both.
- Drag a rectangle within an image to copy just a portion of the image.
  
  Colors in the selected area are inverted momentarily to highlight the selection. The selection is copied automatically to the clipboard when you release the mouse button. If a document is open in another application, you can choose Edit > Paste to paste the copied selection directly into the target document.
  
  Note: You can save all the images from a PDF.

Images copying

2009-05-21T08:23:00.000-07:00

You can copy and paste individual images from a PDF to the clipboard (Windows only), to another application, or to a file using the Select tool.

If you cannot select an image because of overlapping text, choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), select General on the left, and select the Make Select Tool Select Images Before Text option.

Using the Select tool , do one of the following:
- To select the entire image, click it or drag a rectangle around it.
- To select a portion of an image, hold the pointer over the image until the crosshairs icon appears, and then drag a rectangle around the portion.
Note: To deselect an image and start over, click outside it.
Copy the image:
- Choose Edit > Copy, and then choose Edit > Paste to paste the image in an open document in another application.
- Right/Control-click the image and choose an option to copy the image to the clipboard or to a new file.
- Drag the image into an open document in another application.

How to use Adobe Acrobat 9 pro

2009-05-18T03:46:00.000-07:00

Export PDFs

2009-05-13T02:17:00.000-07:00

You can save a PDF to a number of different file formats, and then open and use that file in other applications. The available formats include both text and image formats. To make a PDF compatible with earlier versions of Acrobat and Adobe Reader, you can resave the PDF to an earlier version of the PDF format.

1. With the PDF open, do one of the following:

Click the Export button in the Tasks toolbar and choose a file format or choose More Formats.
Choose File > Export, and choose a file format.
Choose File > Save As, and choose a file format from the menu.

2. Click Settings to set conversion options. (If the Settings button is unavailable, there are no options for the format that you selected.) Click OK to apply the settings. Conversion settings can also be edited in the Convert From PDF Preferences.

Note: These conversion settings are stored separately from the settings used with the Export All Images command.

3. Click Save to export the PDF to the selected file format.
By default, the source file name is used as the file name, with the new extension, and the exported file is saved in the same folder as the source file. When you save a PDF in an image format, each page is saved as a separate file.

Export images to another format

In addition to saving every page (all text, images, and vector objects on a page) to an image format using the File > Save As command, you can export each image in a PDF to an image format.

Note: You can export raster images, but not vector objects.

Choose Advanced > Document Processing > Export All Images.
In the Export All Images As dialog box, choose a file format for the images. By default, exported image files use the source file name.
Click Settings.
In the Export All Images As Settings dialog box, select the file settings, color management, and conversion settings for the file type.
For Exclude Images Smaller Than, select the smallest size of image to be extracted. Select No Limit to extract all images.
Click OK, and in the Export All Images As dialog box, click Save or OK.

Rearranging pages in a PDF - Part 3

2009-05-09T03:31:00.000-07:00

Delete or replace a page
You can replace an entire PDF page with another PDF page. Only the text and images on the original page are replaced. Any interactive elements associated with the original page, such as links and bookmarks, are not affected. Likewise, bookmarks and links that may have been previously associated with the replacement page do not carry over. Comments, however, are carried over and are combined with any existing comments in the document.

After you delete or replace pages, it’s a good idea to use the Reduce File Size command to rename and save the restructured document to the smallest possible file size.

Delete pages, using the Delete command
Note: You cannot undo the Delete command.

1. Choose Document > Delete Pages.
2. Enter the page range to be deleted, and click OK.
You cannot delete all pages; at least one page must remain in the document.

Delete pages, using page thumbnails
1. In the Pages panel, select a page or group of pages:

Select the page number box of the thumbnail or the page thumbnail itself.
Shift-click to select a range of page thumbnails. Ctrl-click/Command-click to add to the selection. Or, in Windows, press Ctrl+A to select all thumbnails, and then Ctrl-click to deselect the pages that you want to keep.
Drag a rectangle around a group of page thumbnails.

Do one of the following:

Choose Delete Pages from the Pages panel Options menu, and click OK.
Click the trash icon at the top of the Pages panel.

Delete material associated with a tagged bookmark

In the Bookmarks panel, click the tagged bookmark for the material you want to delete. Shift-click to select multiple bookmarks.
Choose Delete Page(s) from the Options menu. The tagged bookmark and its associated page are deleted from the document.

Replace the contents of a page
1. Open the PDF that contains the pages you want to replace.
2. Choose Document > Replace Pages.
3. Select the document containing the replacement pages, and click Select.
4. Under Original, enter the pages to be replaced in the original document.
5. Under Replacement, enter the first page of the replacement page range. The last page is calculated based on the number of pages to be replaced in the original document.

Replace pages using a page thumbnail

Open the PDF that contains the pages you want to replace, and then open the PDF that contains the replacement pages.
In the Pages panel of the PDF that contains the replacement pages, select a page or group of pages:

Select the page number boxes of the page thumbnails that you want to use as replacement pages.
Shift-click to select multiple page thumbnails. Ctrl-click/Command-click to add to the selection.
Drag a rectangle around a group of page thumbnails.

Drag the selected page thumbnails onto the Pages panel of the target document. Release the mouse button when the pointer is directly over the page number box of the first page thumbnail you want to replace so that these pages become highlighted. The pages you selected in the first document replace the same number of pages in the second document, starting at the page number you selected to drop the new pages on.

Rearranging pages in a PDF - Part 2

2009-05-04T21:13:00.000-07:00

Move or copy a page

You can use page thumbnails to copy or move pages within a document and between documents.

When you drag a page thumbnail in a Pages panel, a bar appears near other thumbnails, indicating the position in which it will appear in the PDF. This bar appears at the bottom or top when the thumbnails are in a single column, or to the left or right if more than one column of thumbnails is displayed.

Note: Tagged bookmarks affect the order that reading devices follow, such as devices for the visually impaired. Tagged bookmarks do not change the sequence of pages in a PDF.

Move or copy a page within a PDF, using page thumbnails

Click the Pages button to open the Pages panel, and select one or more page thumbnails.
Do one of the following:

To move a page, drag the page number box of the corresponding page thumbnail or the page thumbnail itself to the new location. A bar appears to show the new position of the page thumbnail. The pages are renumbered.
To copy a page, Ctrl-drag/Option-drag the page thumbnail to a second location.

Move or copy a page between two PDFs, using page thumbnails

1. Open both PDFs, and display them side by side.
2. Open the Pages panels for both PDFs, and do one of the following:

To copy a page, drag the page thumbnail into the Pages panel of the target PDF. The page is copied into the document, and the pages are renumbered.
To remove a page from one PDF and insert it into another PDF, select the page thumbnail and Ctrl-drag/Option-drag into the Pages panel of the target PDF. The page is inserted into the target document and deleted from the source document. The pages are renumbered.

Rearranging pages in a PDF - Part 1

2009-04-28T22:52:00.000-07:00

Rotate Pages-

You can rotate all or selected pages in a document. Rotation is based on 90° increments.

Open the Rotate Pages dialog box using one of the following methods:
Choose Document > Rotate Pages.

From the Options menu on the Pages panel, choose Rotate Pages.

For Direction, select the amount and direction of the rotations: Counterclockwise 90 Degrees, Clockwise 90 Degrees, or 180 Degrees.
For Pages, specify whether all pages, a selection of pages, or a range of pages are to be rotated.
From the Rotate menu, specify even pages, odd pages, or both, and select the orientation of pages to be rotated.

Extract pages in a PDF

Extraction is the process of reusing selected pages of one PDF in a different PDF. Extracted pages contain not only the content but also all form fields, comments, and links associated with the original page content.

You can leave the extracted pages in the original document or remove them during the extraction process—comparable to the familiar processes of cutting-and-pasting or copying-and-pasting, but on the page level.

Note: Any bookmarks or article threading associated with pages are not extracted.

Open the PDF in Acrobat and choose Document > Extract Pages.
Specify the range of pages to extract.
In the Extract Pages dialog box, do one or more of the following before you click OK:
To remove the extracted pages from the original document, select Delete Pages After Extracting.

To create a single-page PDF for each extracted page, select Extract Pages As Separate Files.

To leave the original pages in the document and create a single PDF that includes all of the extracted pages, leave both check boxes deselected.

If a message appears asking you to confirm the deletion, click Yes to delete the extracted pages from the original PDF, or click No to go back to the Extract Pages dialog box.
The extracted pages are placed in a new document named Pages From [original document name]-[n].

Note: The creator of a PDF document can set the security to prevent the extraction of pages. To view the security settings for a document, choose File > Properties, and select Security.

Crop pages

2009-04-23T21:21:00.000-07:00

The Crop Pages dialog box is where you can adjust the visible page area. This can help you create consistency within a PDF composed of pages of different sizes.

Note: Cropping does not reduce file size because information is merely hidden, not discarded.

Crop empty areas around page content

Choose Document > Crop Pages.
Under Margin Controls, select Remove White Margins.

Crop one or more pages

Choose Document > Crop Pages.
In the pop-up menu in the upper left corner, leave CropBox selected, and then adjust values for the Margin Controls: Top, Bottom, Left, and Right.
A black rectangle in the thumbnail page display shows the adjusted boundaries of the cropped page.
(Optional) One by one, select ArtBox, TrimBox, and BleedBox in the pop-up menu, and adjust the Margin Control values each time. The adjusted boundaries appear as rectangles in the thumbnail page display: red, green, and blue, respectively.
Select other options under Change Page Size, as appropriate for your PDF.
Under Page Range, in the lower right area of the dialog box, do any of the following:
- To crop all pages in the PDF, select All.
- To crop only one page or a range of pages, select From, and enter page numbers in the From and To options.
- To crop only every other page, choose an either Odd Pages Only or Even Pages Only on the Apply To menu. Otherwise, leave Even And Odd Pages selected.
  
  Note: If you select a range of pages to be cropped, the odd- or even-pages setting applies only within that range. Otherwise, it applies to all pages in the document.

Backgrounds adding and editing

2009-04-20T22:18:00.000-07:00

A background appears behind text or images on the page. The background can be as simple as a solid color or you can use an image. You can selectively apply a background to only specific pages or page ranges in a PDF. A PDF supports only one background per page, but the backgrounds can vary from page to page.

Add, replace, or edit a background

1. Choose Document > Background > Add/Replace.

Note: If a message appears, telling you that the current document already has a background, click Replace Background. If you apply the new background to a limited range of pages, the old background will remain unchanged on pages outside of that range.

2. (Optional) To apply the background selectively to individual pages, click Page Range Options, select Pages From, and enter beginning and ending page numbers; then choose a Subset option for applying the background only to odd pages, even pages, or both.

3. For Source, specify what you want to serve as the background:

To reuse a background and background options that you saved in an earlier session, select it in the Saved Settings menu.
To apply a solid color background, select From Color. Then click the color swatch to open the color picker, and select a color swatch or custom color.
To use an image, select File. Then click Browse, locate the image file you want to use, and select it.

Note: Only PDF, JPEG, and BMP files can be used as background images.

4. Adjust the appearance and position of the background, as needed:

To select a specific image in a multi-page file, enter it in Page Number.
To show an image file at a specific percentage of its full-size display, enter a value in Absolute Scale.
To rotate a background image or colored area, enter a value in Rotation.
To give the background image or color some transparency, drag the Opacity slider to the left or enter a percentage value.
To resize a background image as a percentage of the PDF page size, select Scale Relative To Target Page.
To show or hide the background when printing or viewing on screen, click Appearance Options and select the items you want to apply.
To shift the position of the background image or colored area, enter values for the Vertical Distance from the Top, Center, or Bottom of the page and the Horizontal Distance from the Left, Center, or Right of the page.

5. If a message appears after you click OK, telling you that backgrounds have already been defined for some pages in the page range, click OK.

Add and edit headers and footers

2009-04-14T22:54:00.000-07:00

A header and footer present consistent information in the page margins throughout a PDF. For example, the information could be a date, automatic page numbering, the title of the overall document, or author’s name.

You can vary the headers and footers within a PDF. For example, you can add a header that displays the page number on the right side of odd-numbered pages, and another header that displays the page number on the left side of even-numbered pages. Each of these headers must be added individually.

You can define and save your headers and footers to reuse them later, or you can simply apply a header and footer and forget it. After applying a header and footer, you can edit, replace, or delete it in the PDF. You can also preview headers and footers before applying them and adjust the header and footer margins so that they don’t overlap other page content.

Facebook link:
Http://tinyurl.com/elsontan